Product · School HR Software
HR records beside payroll and operations
School HR with staff profiles, documents, leave workflows, appraisals, and payroll handoff on one staff master. Schoolyi replaces HR folders on shared drives.
https://hr.schoolyi.com · Schoolyi - Cloud School Management System (SMS)
School HR is smaller but still regulated
You are not running a 10,000-person corporate tower, but safeguarding, visa checks, and contract storage still matter.
Shared drive folders with naming conventions nobody follows fail audits quietly until something goes wrong.
Central staff master with permissions beats spreadsheets named Staff_FINAL_v3.
Staff profiles and document vault
Contracts, visa expiry, qualification certificates, and DBS checks attach to the person - not orphaned in email.
Alerts before visa renewal due help international schools avoid last-minute teaching gaps.
New starter checklist tracks onboarding tasks HR and IT share.
Leave requests and balances
Teachers submit leave online; line managers approve; balances update visibly.
Cover implications link to timetable module where schools connect both - sick day at 7am triggers substitute workflow.
Unpaid leave flows to payroll adjustment instead of manual net pay edits.
Appraisal cycles without paper forms
Set observation windows, self-assessment, and manager sign-off per cycle.
Historical appraisal records stay on profile when leadership changes.
Export summary for accreditation visits without reconstructing PDF stacks.
Role assignment ties to system access
Job role on HR profile informs permission templates in admin - teacher versus bursar versus librarian.
Leaver workflow disables login and archives records per retention policy.
Part-time staff see scoped access matching contract, not full finance menu.
Payroll handoff finance controls
Pay components originate from HR-approved structures; finance runs monthly pay.
Separation of duties: HR maintains records, finance approves bank file.
One staff ID from hire to final payslip.
Import staff roster during holidays
Clean duplicate entries and expired contracts before connecting leave policy.
Train line managers on approval mobile workflow before term starts.
Appraisals can wait until leave is stable - sequence matters.
Platform module
See capabilities and outcomes
Screenshots, highlights, and team workflows on the main Schoolyi site.
View module- Role-based access - teachers, finance, admissions, and families see scoped workspaces
- One academic calendar drives attendance, exams, fees, and leave
- Phased rollout: admissions, roster, and fees first - expand when teams are ready
Guides
Learn more about school hr software
Guide
Getting started with school hr software
A practical primer for school leaders evaluating school hr software - scope, stakeholders, and what to demo first.
Read guideGuide
Implementing school hr software without a rip-and-replace project
How phased rollout keeps HR live while teams adopt Schoolyi module by module.
Read guideGuide
School HR Software readiness checklist
Use this checklist before you sign or before go-live week for school hr software.
Read guide
Frequently asked questions
Common questions about school hr software with Schoolyi - Cloud School Management System (SMS).
Does HR connect to payroll in Schoolyi?+
Yes. Staff profiles feed pay structures and leave balances. Finance approves pay runs separately from HR record maintenance.
Can teachers request leave from their phone?+
Staff self-service supports leave submission and balance view. Managers approve from email link or admin hub.
Are appraisal forms customizable?+
Configure cycle templates and criteria per school policy. Records store on staff profile for history.
How are leavers handled?+
Leaver workflow archives access, documents final pay triggers, and preserves records per retention rules.
Can we store visa and qualification expiry dates?+
Custom fields and document vault support compliance tracking with optional reminder reports.
Do substitute teachers need full HR profiles?+
Supply staff can have lighter profiles with limited permissions while still appearing in cover workflows.
Related hubs
Explore more Schoolyi subdomains
payroll.schoolyi.com
Payroll for schools beside HR and finance
Payroll for schools with pay runs, payslip PDF, leave integration, and statutory export beside HR records. Schoolyi keeps staff data in one profile.
Visit hubleave.schoolyi.com
Staff leave on the academic calendar
Leave requests on the academic calendar. Working-day calculation, substitute flags, and HR approval workflows.
Visit hubappraisals.schoolyi.com
Staff appraisal cycles with HR records
Run staff appraisal cycles with forms tied to HR profiles. Leadership review, goal tracking, and archival per school policy.
Visit hub
See school hr software in a live SMS walkthrough
We show how this capability fits your cloud school management system - and which teams should go live first.
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